Guides
Notes for when a client hasn’t paid
Short guides for the email you actually have to send. Copy the parts that fit the job, then change the names and the amounts.
A polite overdue invoice email
The first note, a few days after the due date. It assumes the invoice was buried.
When the client still hasn’t paid
A shorter follow-up when the first reminder got silence, or a promised date has passed.
How to pause work until an invoice is paid
Stop new work while an invoice sits open, without pretending the note is a legal notice.
Final reminder when the work is already done
The last reminder after the job is finished and two asks went nowhere.
When a client only paid part of the invoice
Money arrived, but not the whole invoice. Name what landed and what is still open.
When the client says the check is in the mail
Ask for the check number, the amount, and the day it was mailed before you treat it as paid.
Adding a late fee to an overdue invoice
Mention a late fee only when it is already in the contract. Check the contract or local rules first.
Offering a payment plan for an overdue invoice
Two or three payments with dates, when you would rather be paid in pieces than not at all.
When a client promised to pay and didn’t
They named a day and missed it. Name that day, and ask for a new one.
Payment reminder email for plumbers
A reminder for a finished plumbing repair or water-heater invoice that is still open.
HVAC invoice past due email
What to write when a furnace, air-conditioning, or service invoice is past due.
Roofing contractor final notice letter
The last polite letter for the balance after the roof is on. It is not a lawyer’s demand.
Landscaping client won’t pay
A note for unpaid mowing or a finished install, and what to do if they say the work looks wrong.
Electrician overdue invoice email
A reminder for a finished electrical repair, panel, or charger invoice that is still open.
How to ask a client for a partial payment
Ask for one amount now and a date for the rest, when the full invoice is too much this week.
What to say when a client disputes an invoice
Reply when they challenge a line, the work, or say they already paid. Ask them to point at the part.
Polite way to ask for final payment after a job is finished
The note you send when the job is done and the balance is due, before anyone is late.
Payment plan letter for a customer who can’t pay in full
The reply when they tell you the whole amount is too much. Dates, amounts, and a yes.
How long to wait before sending an invoice reminder
When the first note, the second note, and a missed promise should go out.